Make your presentation more inclusive to people who are deaf or hard of hearing by adding captions and subtitles in videos and audio. When you are presenting, you can also turn on live captions and subtitles so that everyone can follow what you are saying. When your slides are accessible, you unlock your content to everyone, and people with differing abilities can read and use your slides.Â
To add captions and subtitles to a video or audio in your presentation
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On the Review tab, select Check Accessibility.Â
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Select the desired video or audio clip on your slide.
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On the Accessibility tab, select Insert Captions.
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Select a caption file in WebVTT or SRT format in UTF-8 encoding for your video or audio.
Notes:Â
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You can add multiple caption files to the same video or audio. For more information, go to Add closed captions or subtitles to media in PowerPoint.
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To add captions and subtitles to an online video, go to PowerPoint: Add captions to an online video.​​​​​
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To generate live subtitles during your presentation
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On the Review tab, select Check Accessibility.
-
On the Accessibility tab, select Always Use Subtitles in the Captions & Subtitles group.
-
When you present, PowerPoint uses the microphone to listen to you speak and an AI-powered service converts the speech into captions displayed on the screen.
PowerPoint supports 18 spoken languages and over 60 caption languages. For more information, go to Present with real-time, automatic captions or subtitles in PowerPoint.
See also
Make your PowerPoint presentations accessible to people with disabilities
Make your presentation easier for people to see and understand
Make your presentation more inclusive to people who are deaf or hard of hearing by adding captions and subtitles in videos and audio. When you are presenting, you can also turn on live captions and subtitles so that everyone can follow what you are saying. When your slides are accessible, you unlock your content to everyone, and people with differing abilities can read and use your slides.Â
To add captions and subtitles to a video or audio in your presentation
-
On the Review tab, select Check Accessibility.Â
-
Select the desired video or audio clip on your slide.
-
Select the Insert Captions button on the Accessibility tab. This action will open a file picker dialog.
-
Select a caption file in WebVTT or SRT format in UTF-8 encoding for your video or audio.
Notes:Â
-
You can add multiple caption files to the same video or audio. For more information, go to Add closed captions or subtitles to media in PowerPoint.
-
To add captions to an online video, go to PowerPoint: Add captions to an online video.​​​​​
-
To generate live subtitles during your presentation
-
On the Review tab, select Check Accessibility.
-
On the Accessibility tab, select Always Use Subtitles in the Captions & Subtitles group.
-
When you present, PowerPoint uses the microphone to listen to you speak and an AI-powered service converts the speech into captions displayed on the screen.
PowerPoint supports 18 spoken languages and over 60 caption languages. For more information, go to Present with real-time, automatic captions or subtitles in PowerPoint.
See also
Make your PowerPoint presentations accessible to people with disabilities
Make your presentation easier for people to see and understand
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
