Note:Â The export functionality is not available on your profile card in Teams or classic Outlook.
You can export the following information from your profile card:
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Microsoft 365 User Profile Data stored about you.
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Information you've dismissed on a profile card. For example, a notification to update your profile photo or information about someone's birthday. The dismissal is stored/available for up to 90 days.
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LinkedIn profiles you've matched or unmatched with people while viewing their profile cards.
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Profile data from a third-party system that your admin has imported through a People Connector.
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Open a Microsoft web app. For example, Outlook on the web or OneDrive.
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Hover over your name or profile photo to bring up your profile card.
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Select the ellipsis on the right side of the card (…)and then select Export data from the drop-down menu.
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Your data will be saved as a JSON file in your Downloads folder.
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Microsoft User Profile Data refers to the information associated with a user's account and is stored in the Microsoft 365 user profile. This information includes email address, phone number, job title, Organizational Data, and more.
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Organizational Data refers to employee data uploaded by your organization's Microsoft 365 global admin using the Organizational Data in Microsoft 365 feature. Organizational Data is a subset of Microsoft User Profile Data.
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People Connector Data refers to people data surfaced by third-party services. Your organization's Global and Copilot Admin can index connector data into Microsoft 365. People Connector data has source precedence over Microsoft User Profile Data.
What Microsoft 365 User Profile Data can be exported by a Microsoft 365 user?
The exported data contains all Microsoft 365 User Profile Data about a user under the UserProfileInfo section. The full list of properties that are exported can be found in the Microsoft 365 User Data Relationships table.
Organizational Data in the Microsoft 365 User Profile Data may originate from different sources managed by your organization’s administrator as described in ‘profileSourceAnnotation resource type’, or in Organizational Data in Microsoft 365 feature.Â
Where do property values come from?
In order to identify the source of any property in the Microsoft 365 User Profile Data, refer to the sources property in each section (for example, Names, or Positions). The sources property contains at least one block with an id field.
For sources IDs that have a GUID format, the Id to source mapping table in profileSourceAnnotation resource type shows the mapping between the GUID value and the source system.Â
For sources IDs that does not have a GUID format, the data originates from a Microsoft 365 Copilot connector for people data. You will find additional information in the export for this data, under the header 'connectorsData'. This section in the export contains user profile properties provided by each connection, including the ID of the connection and the name of the source associated with the connector.
If there are multiple sources for a single section, the isDefaultSource flag is set to true for a source to indicate it is the default source providing data for all properties not explicitly listed under other sources. For non-default sources, they will have the properties collection to indicate which specific properties have data from that source.
The Microsoft 365 User Profile combines data from multiple source systems dynamically and based on what data are available in each source. Therefore, the source of any given property can be different between different users' profiles and could even change for the same user's profile over time.
Understanding the source of a property can be useful if and when you request to update your Microsoft 365 User Profile Data.
How can I update my Microsoft 365 User Profile Data?
If you want to change your user profile data, contact your organization's administrator. For more information, see Who should I contact if I need to change my information in Microsoft 365? You may be asked to provide the source information associated with the user profile data that you want to update.Â
More information:Â
How does Microsoft 365 use User Profile data?
User Profile Data is surfaced in several Microsoft 365 products including, but not limited to, profile cards in Teams and Outlook, and to answer people-related requests in Copilot. It's also surfaced in third-party services and experiences via Microsoft Graph.
See Also
Notifications and insights about people in Microsoft apps
LinkedIn information in Microsoft apps and services
For admins: Office 365 Data Subject Requests for the GDPR and CCPA
