Invite and manage community members in Microsoft Teams Free

Community owners can invite people to join their community in two ways: 

• Share an invite link

• Send direct invites

To invite a member to a community that you own, follow these steps:

1. Tap the Communities ​​​​​​​ tab in the Teams app.

2. Tap the community you would like to invite a member to.

3. Tap the community name at the top of the screen.

4. You can do one of the following:

   • In the Members section, tap Invite . You can search by name, email, phone number, or choose from the list of Suggested contacts. You also have the option to invite by choosing Share join link  or Share QR Code . 

   • Tap Manage > Add people at the top of the screen. You can search by name, email, phone number, or choose from the list of suggested contacts. You also have the option to invite by choosing Share invite link  or Share QR Code . 

5. After you finish selecting a member to add, tap INVITE at the top of the screen. Then the member you've added receives a notification with the option to accept or decline the invite.

As a community owner, bulk invite allows you to easily invite people and grow your community with your phone's camera on iOS. With the power of Microsoft Lens, quickly scan and invite multiple emails or phone numbers using your mobile camera.

1. Tap the Communities  tab in the Teams app. 

2. Tap the community that you would like to bulk invite members to.

3. Tap the community name at the top of the screen.

4. In the Members section, tap Add.

5. Tap Camera import, then using any of the options, capture an image of your list of phone numbers or email addresses.

   Tip: Be sure to check the country codes if you are importing phone numbers from other countries.

6. Tap the checkmark to confirm the image, then tap the checkmark again to import the list.

7. In the Invite members screen, you'll be shown the list to verify the information or to make any corrections if there are any invalid phone numbers or email addresses. Tap the edit button  next to a phone number or email address to make any changes or corrections.

8. When you're ready, tap Invite, then select Send to confirm that you want the invitations to be sent via email to the list. People you invite will appear in the members list after they accept the invite.

In Communities in Teams, you send member invites that you can send by invitation via link, QR Code, or directly in the Teams app.   

 To make approve member requests, you can: 

1. Under Communities, tap the community where you’re the owner to view member requests.

2. Tap the community name.

3. Under Pending members​​​​​​​, tap on Invites to view member invites.

4. There you can see who you invited. Select Remind to approve the request or X to remove.

When a member invite is accepted, you will receive a notification. If the invitation is rejected, it is removed automatically from the pending list with no notification is sent.

Community owners can share invites via link, QR Code, or directly in Teams.  If enabled by community owners, members can also share invites for new members.  

To make approve member requests, you can:

1. Under Communities , tap the community where you’re the owner to view member requests.

2. Tap the community name.

3. Under Pending members ​​​​​​​, you’ll find two options: 

   1. Requests from new members 

   2. Invites from member you invited  

4. Under Requests, you can select Approve to approve the request or X to remove. 

When you create a community, you're automatically the owner. You can then make another member, or multiple members, owners as well. 

1. Tap the Communities  tab in the Teams app.

2. Tap the community that you want to add an owner in.

3. Tap the community name at the top of the screen.

4. In the Members section, tap Manage.

5. Tap the user you want to make an owner.

6. Tap Make owner. The community member will be notified that they are now an owner. The new owner will have an owner badge added under their name.

1. Tap the Communities  tab in the Teams app.

2. Tap the community that you want to add an owner in.

3. Tap the community name at the top of the screen.

4. In the Members section, tap Manage.

5. Tap the owner that you want to demote to a member.

6. Tap Make member.

You have the option to remove a member from a community you own. Here's how:

1. Tap the Communities  tab in the Teams app.

2. Tap the community that you would like to remove a member.

3. Tap the community name at the top of the screen.

4. In the Members section, tap Manage.

5. Tap the member's name, then tap Remove from community at the bottom of the screen. In the confirmation screen, select Remove again.

The Remove from community option doesn't block a member from rejoining a community. If circumstances require you to block a member permanently, see Remove and Block community member.

In Microsoft Teams Free, you have the option to remove and block a community member. This will prevent them from rejoining or searching for this community.

To remove and block a member from a community you own, follow these steps:

1. Tap the Communities  tab in the Teams app.

2. Tap the community that you would like to remove and block a member.

3. Tap the community name at the top of the screen.

4. In the Members section, tap Manage.

5. Tap the member's name, the tap Remove from community at the bottom of the screen. In the confirmation screen, select Remove & Block.

The Remove & block option prevents a member from rejoining a community. Any join links generated will result in an error for blocked members.

If you try to add a blocked member to the community, the member will still show up in the people picker, but when you tap on their picture, you'll receive an error message.

To unblock a member from a community you own, follow these steps:

1. Tap the Communities  tab in the Teams app.

2. Tab the community that you would like to unblock a community member.

3. Tap the community name at the top of the screen.

4. In the Members section, tap Manage.

5. Scroll to the end of the members list, then tap Blocked.

6. Tap the member's name you want to unblock, then tap Unblock.

1. In Teams, select Communities  tab on the left side of the screen.

2. Select the community you would like to invite a member to.

3. You can do one of the following:

   • Select Invite members  at the top of the screen.

   • Select More options  on the right side of the community name and choose Invite member .

4. You can search by name, email, or phone number.

5. After you choose a member to invite, select Invite. The member you've added receives a notification with the option to accept or decline the invite.

In Communities in Teams, you can set up your community to approve member requests.  Member requests can come from people who find your community or by invitation via link, QR Code, or directly in Teams.  

To make approve member requests, you can:

1. Under Communities , select the community where you are the owner to view member requests.

2. Select Manage Communities ​​​​​​​.

3. Under Member requests, you will see a list that will include the requestor’s name, date of request, and note.

4. To approve requests, select Approve or X to cancel. Above the requests, you can also choose Approval All.

When you create a community, you're automatically the owner. You can then make another member, or multiple members, owners as well. 

1. In Teams, select Communities  from the app bar on the left side of the screen.

2. Select the community you want to add an owner.

3. On the right side of the community name, select More options > Manage community , then choose the Members tab to see the members and their role.

4. Under Members, you can expand the member list.

5. After you find the member, you can change their Role with the drop-down menu on the right side of their name. Then select Owner.

6. The community member receives a notification that they are a community owner. The new owner will have an owner badge added under their name.

1. In Teams, select Communities  ​​​​​​​from the app bar on left side of the screen.

2. Select the community that you want to demote an owner.

3. On the right side of the community name, select More options > Manage community​​​​​​​, then choose the Members tab to see the members and their role.

4. Under Owners, you can expand the owner list.

5. After you find the owner, you can change their Role with the drop-down menu on the right side of their name. Then select Member.

You have the option to remove a member from a community you own. Here's how:

1. In Teams, select Communities  tab on the left side of the screen.

2. Select the community that you would like to remove a member.

3. Select More options   on the right side of the community name.

4. Select Manage community   > Members tab at the top of the screen.

5. You can do the following:

   • Under Owners, find the owner you want to remove, then select the "X" on the right side of their role. In the confirmation window, select Remove to submit changes or Cancel to exit without submitting a change.

   • Under Members, find the member you want to remove, then select the "X "on the right side of their role. In the confirmation window, select Remove to submit changes or Cancel to exit without submitting a change.

The Remove from community option doesn't block a member from rejoining a community. If circumstances require you to block a member permanently, see Remove and Block community member.