Note: The new Microsoft Planner is currently rolling out to customers. If your experience looks different than the steps listed in this article, or you're working from a Government Cloud Communities (GCC), GCC High, or Department of Defense (DoD) environment, refer to the instructions toward the bottom of this page. Learn more about the new Planner in Frequently asked questions about Planner.
This article is for people who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Windows tools or features and Microsoft 365 products. This article is part of the Accessibility help & learning content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.
Use Microsoft Planner with your keyboard and a screen reader to add Planner tasks to a calendar. We have tested it with Narrator in Microsoft Edge, but it might work with other screen readers and web browsers as long as they follow common accessibility standards and techniques.
Notes:
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New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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To learn more about screen readers, go to How screen readers work with Microsoft 365.
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When you use Planner, we recommend that you use Microsoft Edge as your web browser. Because Planner runs in your web browser, the keyboard shortcuts are different from those in a desktop program. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Planner.
Add Planner tasks to a calendar
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In the Planner main view, press Tab until you hear the currently selected view (for example, "My Day"), and the press the Up or Down arrows until you hear "My tasks," and press Enter. The My tasks view opens.
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Press Tab until you hear "All tasks tab item, 1 of 4". Press the Right arrow until you hear "Assigned to me tab item, 3 of 4". Press enter.
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Press the Tab key until you hear "More button," and then press Enter. Press the Down arrow. You hear: "Add My tasks to Outlook calendar." Press Enter. The Add "My tasks" to Outlook calendar with an iCalendar feed dialog box opens.
Note: The owner of the plan needs to enable the iCalendar feed before it can be imported to a calendar.
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Press the Tab key. You hear: "Don't publish, keep private." To publish your Planner tasks in the iCalendar format, press the Down arrow key until you hear "Publish, share with anyone."
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To import the iCalendar feed to your calendar, do one of the following:
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Press the Tab key once. You hear: "Add to Outlook button." Press Enter to import the iCalendar feed into Outlook.
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Press the Tab key twice. You hear the HTTP address of the iCalendar feed, which you can copy and paste to import it into your calendar.
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Press Shift+Tab until you hear "Cancel," and press Enter to close the Add "My tasks" to Outlook calendar with an iCalendar feed dialog box.
If you're not yet using the new Planner or working from a GCC High, GCC, or DoD environment, use the following steps.
Add Planner tasks to a calendar
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In the Planner main view, press Shift+Tab until you hear "My tasks," and press Enter. The My tasks view opens.
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Press the Tab key until you hear "More button," and then press Enter. You hear: "Add My tasks to Outlook calendar." Press Enter. The Add "My tasks" to Outlook calendar with an iCalendar feed dialog box opens.
Note: The owner of the plan needs to enable the iCalendar feed before it can be imported to a calendar.
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Press the Tab key. You hear: "Selected, unpublish." To publish your Planner tasks in the iCalendar format, press the Down arrow key until you hear "Selected, publish."
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To import the iCalendar feed to your calendar, do one of the following:
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Press the Tab key once. You hear: "Group." Press Enter to import the iCalendar feed into Outlook.
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Press the Tab key twice. You hear the HTTP address of the iCalendar feed, which you can copy and paste to import it into your calendar.
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Press Shift+Tab until you hear "Close," and press Enter to close the Add "My tasks" to Outlook calendar with an iCalendar feed dialog box.
See also
Use a screen reader to group and filter tasks on a board in Microsoft Planner
Keyboard shortcuts in Microsoft Planner
Use a screen reader to explore and navigate Microsoft Planner
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
