Use a screen reader to share a form or quiz to collaborate in Microsoft Forms
Applies ToMicrosoft Forms Microsoft Forms Pro

This article is for people who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Windows tools or features and Microsoft 365 products. This article is part of the Accessibility help & learning content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.

Use Microsoft Forms with your keyboard and a screen reader to share and let others coauthor your forms or quizzes. We have tested it with Narrator in Microsoft Edge and JAWS and NVDA in Chrome, but it might work with other screen readers and web browsers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • Share to collaborate is only available for Office 365 Education and Microsoft 365 Apps for business customers.

  • To learn more about screen readers, go to How screen readers work with Microsoft 365.

In this topic

Share a form or quiz

Create a link which allows others to view and make changes to the form or quiz you started. They can also view, edit, and delete responses.

All coauthors can share the form or quiz with others, but they can't modify the collaboration permission level. As the form or quiz owner, you're the only one who can select a different permission setting. For example, if you have set permissions to People in my organization with the link can view and edit, your coauthors will not be able to change that permission level to a different one.

For detailed info on the permissions scenarios, refer to the "Sharing permissions scenarios" section in Share a form or quiz to collaborate.

  1. Open the form or quiz you want to share for collaboration.

  2. Press the Tab key or Shift+Tab until you hear "More form settings," and then press Enter. You hear: "Collaborate or duplicate." Press Enter to select. You hear: "Add collaborators. Share the link to collaborate and view results."

  3. Press Enter. With Narrator, you hear the currently selected permission option, for example, "Anyone with a Microsoft 365 work or school account can edit and view result." With JAWS and NVDA, press Shift+Tab until you hear the currently selected permission option.

  4. Press Alt+Down arrow key to expand the permissions list. To define who can coauthor the form or quiz, press the Down arrow key or I until you hear the option you want, and then press Enter.

  5. If you selected Specific people in my organization with the link can edit and view result, press the Tab key once. You hear: "Enter a name, group, or email address." Type the name or email address of the person or the name of the group you want to add as a coauthor, and then press Enter. Repeat for each coauthor.

    Note: You can designate up to 100 coauthors on a single form or quiz, and this can be a mix of individuals or groups. A group (no matter how many people belong to the group) counts as one coauthor.

  6. Press the Tab key until you hear "Copy button," and then press Enter. The collaboration link is copied to the clipboard.

  7. To return to your form or quiz, press Esc.

  8. Paste the link wherever your coauthors can access it, such as a Microsoft Teams channel or an email, and share it.

Stop sharing a form or quiz

If you want to stop collaborating on a form or quiz, you can remove the collaboration link. The link becomes unusable for anyone who tries to access it. You can always create and send another unique link for your form or quiz if needed.

  1. Open the form or quiz you want to stop sharing.

  2. Press the Tab key or Shift+Tab until you hear "More form settings," and then press Enter. You hear: "Collaborate or duplicate." Press Enter to select.

  3. Press the Tab key until you hear "Delete button," and then press Enter.

  4. You're prompted to confirm deleting the link. Press the Tab key until you hear "Remove link," and then press Enter.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Basic tasks using a screen reader with Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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