Getting started with Publish in SharePoint
Publish is your starting place in SharePoint, bringing together pages, news posts, and Amplify campaigns into a seamless, modern communication hub. It empowers communicators and site authors to easily create, manage, and publish content so you can deliver the right message to the right audience at the right time.
Note:Â The new SharePoint experience for Discover, Publish, and Build is in Preview. Your IT administrator can enable the new experiences for your organization.
Accessing Publish
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Visit any SharePoint site or open SharePoint from the M365 app bar
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Select Publish from the SharePoint side app bar
Create content and work faster with templates
Using pages or news posts is a great way to share ideas using images, videos, calls to action, Office content, interactivity, and more. In Publish, you can quickly create pages and news using SharePoint’s template gallery. Choose from Microsoft’s built‑in templates or reuse your recently used saved templates across your sites.
Create a page or news post
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From Publish, select Create, and then select Page or News post
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Choose a template From Microsoft
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Search or filter professionally designed templates based on your scenario
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Preview the template you selected to get an idea of how it looks and if it suits your needs
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Select a site where you want the page or news post to be created in
Or choose one of your Saved templates you’ve recently used from across your sites
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When using a saved template from Publish it will automatically create the content in the site the template is from
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To update or delete saved templates, you do so from the site they are created in
Overview​​​​​​​
Jump back in
The Jump back in section helps you stay on track by surfacing recently edited drafts, allowing you to quickly continue authoring where you left off.
Recent items
The recent items table shows your recently edited pages, news posts, and Amplify campaigns across published and draft content.
Note:Â Only pages, news posts, and Amplify campaigns that you have edited in the past 30 days will show up in Publish.
Templates
The templates section will show your recently used templates from across sites you frequently visit. When selecting one of these, it'll automatically create a page in the site the template is from. If you want to make a news post, you'll need to promote the page to a news post after it's Published.
If you don't have any templates saved from sites, you'll see the professionally designed Microsoft built-in templates to inspire you.
Analytics
The analytics section allows you to get a glimpse of how your recently published content is reaching your audience. Select an analytics card to see a detailed report of more analytics breakdowns and charts for that item.
Quick Actions
From the Recent and item tables in Publish under the Pages and News posts tabs, there are a few quick actions you can take on pages, news, and publications. Hover over an item in the table or select ... to see the full list of actions:
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Share – Change permissions and get a share link for pages and news posts
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Copy link - Get a share link for pages and news posts
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Save a copy – Duplicates a page, news post, or publication within the same site
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Delete – Deletes the page, news post, or publication and moves it to the site recycle bin.
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Add to favorites – Saves pages and news posts as a favorite allowing you to get back to it later across SharePoint and OneDrive. You can always unfavorite a page or news post too.
Pages & News posts
The Pages and News posts tabs are an expanded list of the recent pages and news posts you've interacted with. Not all your pages or news posts will show up here only the top ones that you've interacted with lately. You can filter the results by a name, created by me, or favorites.
Analytics
The Analytics tab gives you quick access to detailed analytics reports for pages, news posts, and Amplify publications and campaigns that you've recently interacted with. You can view them across the whole campaign, for individual pages or news posts or broken down by channel. You can also view analytics data over time through analytics graphs.Â
Select an analytics card to see trend charts for:
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Unique viewers -Â Number of unique users who have viewed this content
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Total views -Â Number of times users have viewed this content
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Average time spent per user -Â Average time users spent reading this content
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Page traffic by time -Â Average number of unique viewers to this content
To learn more about analytics and which charts apply to which content see these articles:
Amplify in SharePointÂ
Amplify helps organizations elevate communication and engage employees. It centralizes content creation, provides writing guidance, enables multi-channel publishing, and offers campaign management with analytics to track performance and improve future messaging. Publish helps bring Amplify content into SharePoint alongside pages and news posts, to give communicators a single hub.
Publications and campaigns are included in Publish to allow you to easily get back to existing Amplify content. If you want to make a new publication or campaign, you'll need to do that from within the Amplify app itself.
Amplify is only available to users with an Amplify license. Learn more about Amplify...Â
Publications
Amplify publications will show up in Publish under the News posts filters in the Recent section of the Publish overview page and in the News posts tabs. They'll be denoted with a subtitle of "Amplify > Campaign name". Selecting a publication will take you into Amplify for further editing. Not all quick actions are available for Publications. Learn more about Publications...Â
Campaigns
The campaigns tab gives you quick access to recent Amplify campaigns. Selecting a campaign will take you to Amplify where you can create new publications. Learn more about Campaigns... ​​​​​​​
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