Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. You can also view, accept, or join meetings in either app.

Notes: 

  • Currently, you can schedule Teams meetings from Outlook, but not choose a channel to have them in.

  • The Outlook add-in doesn't currently support creating meetings in Teams Free.

In this article

Schedule a Teams meeting

Remove Teams from a meeting

Make all meetings Teams meetings

Troubleshooting

Schedule a Teams meeting

To schedule a Teams meeting on the Outlook desktop app:

  1. Open Outlook for desktop or web.

  2. Select Calendar Outlook BW Calendar icon.

  3. Select New event New event button.

  4. Next to Title, turn on the Teams meeting toggle.

  5. From the Calendar dropdown menu, choose the account you want to schedule a Teams meeting with.

  6. Add meeting details and invite attendees.

  7. Select Send Send icon.

Note: The Teams meeting join details are added to the meeting invite automatically after selecting Send. Selecting Save as draft creates a draft on your calendar without the Teams meeting join details.

  1. Open the Outlook desktop app.

  2. In the Home tab, select the dropdown arrow next to New Email.

  3. Select Meeting.

  4. In the Meeting tab, select the dropdown arrow next to Teams Meeting.

  5. Select Schedule meeting.

    • Teams meeting join info appears below the details.

  6. Add meeting details and invite attendees.

  7. Select Send Send icon.

Remove Teams from a meeting

You can remove Teams from a meeting while you're creating it, but not after you send the invitation.

  • Turn off the Teams meeting toggle in the event details.

  • At the top of the new meeting form, select More commands Microsoft Teams more options icon > Don't Host Online.

Make all meetings Teams meetings

You can turn on a Calendar option so that all the meetings you schedule from Outlook—including Outlook on the web and mobile—are held online with Teams.

Note: Depending on the release update schedule for your organization, you may not currently have access to this feature.

  1. Open Outlook for desktop or web.

  2. Select Calendar Outlook BW Calendar icon.

  3. Select Calendar settings Settings button.

  4. In Calendar settings, select Events and invitations.

  5. In Events you create, select Add online meeting to all meetings. Under Choose a meeting provider, make sure Microsoft Teams is selected.

  6. If you don't see Microsoft Teams, make sure the correct account is selected from the These settings are applied at the account level: dropdown menu.

  7. Select Save.

  1. Open Outlook for desktop.

  2. At the top of the Outlook screen, select File > Options.

  3. On the Outlook Options page, select Calendar on the left.

  4. Under Calendar options, select Add online meeting to all meetings.

  5. Select Meeting Providers... and set Microsoft Teams to your default provider.

  6. Select OK.

Troubleshooting

The people selection menus in Meeting options don't show invitees I've added to an occurrence of a meeting series.

In this case, you need to invite people to the meeting series, not to the meeting.

The web view of Meeting options doesn't show all the people I've invited.

Once you add invitees to the meeting in Outlook, you must select Send Update to display the additional invitees in the web view of Meeting options.  

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